POS systems or Point of sale systems are so called because these systems are utilized at the moment of sale or when a customer pays the merchant in exchange of goods. They are utilized in most major restaurants, departmental stores and in most shops all together. These system are used to register the goods the customer has bought, check their price, tell the customer about the final payment and prepare a receipt for the customer to check if the payment is correct and sufficient.
That is the general meaning of POS Systems but what are they? POS systems are usually a software in an OS which does all of the necessary functions needed in a business, they can also be a special machine designed for the specific function of registering the goods and giving the receipt. Generally at most stores, the most common POS system is that which consists of a computer with a POS software, a cash drawer, customer display, receipt printer and a barcode scanner or generally called cash register.
You’ll see this system at most general stores, restaurants and hotels. Now you might be asking that some small alleyway shops don’t have these systems and just like give you a page receipt for your goods, why does this happen? Well it may seem like POS systems are easily accessible but even with an open source software you need to have the hardware to function and most of the time the initial investment in most business is the most troublesome one as at that time the user possesses little money and resources. This might not be the case of building another branch of the business but then it won’t be initial investment rather will be like normal investment in order to further your businesses influence. The reason why most businesses close down before they even flourish is because there are many problem faced by the user when using POS system and if these are not dealt with a business might not even bring in any revenue at all.
How to choose the best POS System?
One of the biggest thing users face when buying a POS system are there high prices, Most high end systems require subscription plans and to even alter the system or alter the API of the system, you need to pay huge amounts of money and even then you won’t have true ownership of the system. This is the case in most legacy POS systems and even now is prevalent in some modern high end systems. Another thing users have to face is the hardware required for the system as the system require various hardware requirements and depending on quality can cost moderate to huge amounts of money in itself and as the hardware must be attractive to the customer to bring in more people, the money invested in hardware increases. Another thing newcomers have to face with is the credit card craze which is going one, according to survey Credit, debit card made up 66% of all purchases and that is a big value. Newcomers won’t have the money or the hardware to support such technology and this can create problem as customers who solely rely on their handy credit card will be unable to buy from that newcomer’s store. Also, Point of Sale systems supporting credit card transactions are usually the high end ones and as such are hard for a newcomer to afford. Another problems newcomers will face is security as low quality systems will make them susceptible to theft, information stealing and spreading other important things about that particular store and with the amount of skilled hackers everywhere hacking has very much become an everyday phenomenon. Another thing newcomers have to put up with are staying up to date with technology and be able to adapt if for some reason their POS systems dies and they need to use another one, they should be able to do so but most newcomers will have a hard time as most of their income is spent on the initial investment and as they are businessmen no computer experts at first at least, they might have a hard time adapting with the situation. There are many open source POS systems out there and many are not as useful as they might seem but the following may be old but are extremely reliable and are easily accesable.These will not only provide an easy solution to initial investment problem but will allow the user to focus on another more pressing matters.
Leading Open Source POS Systems
One of the first ones a newcomer with limited hardware and money must get is KEYHUT. One thing to be aware of is this POS system is best used as a solution to small businesses as the amount of functions is limited but does better than even many paid options. It even has some basic employee management, inventory tracking and CRM features.
Another one some might have hear of is uniCENTA, this system comes with advanced employee management, inventory tracking and CRM features. Many paid options don’t possess these and user reviews have been overwhelmingly positive. It has an easy to understand interface and easily accessible to most people. It is much better than many paid options and I strongly recommend this one. You won’t find much in the way of documentation and community support so the user needs to have some experience with technology.